Document Formatting Requirements

At the Applied Mathematics Department, when preparing final assessment theses, course project reports, practice reports, laboratory work reports, and other kinds of documentation, students are required to adhere to the SSTU 3008-95 “Documentation. Scientific and Technical Reports. Structure and Rules of Putting into Official Form.”

For students’ convenience, the Applied Mathematics Department produced guidance based on this standard that clarifies and enhances its most important positions.

Page Layout

All the documents must be printed on pages with the following parameters:

  • А4 size (210х297 mm)
  • margins: top—2 cm, bottom—2 cm, left—2 cm, right—1 cm
  • pages should be continuously numbered with Arabic numerals throughout the document. The page number is placed in the right upper corner of the page with no period after it
  • all the pages before “Зміст” must be unnumbered

Main Text

Main document text must be written in Ukrainian and formatted the following way:

  • font—Times New Roman, size 14
  • line spacing—1.5 lines, with no spacing “before” and “after”
  • paragraph indent must be the same throughout the text and be equal to 1.25 cm
  • the text must be justified

Structural Elements

Structural elements of the document are its chapters, sections, subsections, and such special structural elements as “Анотація” (if required, can be written in Ukrainian and English), “Зміст,” “Перелік умовних позначень, скорочень і термінів” (if required), “Вступ,” “Висновки,” “Перелік посилань.” In addition:

  • chapters, sections, and subsections must have titles
  • titles of chapters and special structural elements should be centered and typeset in uppercase letters with no period after them, no underline and bold face allowed
  • titles of sections and subsections should be left aligned, paragraph indented, and typeset in lowercase letters save the first uppercase one, with no period after them, no underline and bold face allowed
  • if the title consists of two or more sentences, they should be period separated
  • spacing between the title and following or preceding text must be two lines. No empty lines must be allowed between two titles
  • each chapter and special structural element must start on a new page
  • sections and subsections must start on the current page
  • titles of sections and subsections are not allowed to appear at the bottom of the page if there is only one line of text after them
  • chapters must be continuously numbered throughout the document with Arabic numerals with no period after them, e.g., 1, 2, 3, etc.
  • sections must be continuously numbered throughout each chapter; full section number consists of period separated chapter number and section number, with no period after it, e.g., 1.1, 1.2, etc.
  • subsections must be continuously numbered throughout each subsection; full subsection number consists of period separated chapter number, section number, and subsection number, with no period after it, e.g., 1.1.1, 1.1.2, etc.

Перелік умовних позначень, скорочень і термінів

In this structural element of the document, one must list and expand abbreviations of terms and concepts that are encountered in the text more than twice (except for commonly used ones). In the text itself, after the first instance of a corresponding term or concept, its abbreviation must be given in parentheses.

Abbreviations must be listed in alphabetical order. Latin abbreviations must precede Cyrillic ones.

If there are no abbreviations in the document, this structural element can be omitted.

Зміст

“Зміст” (table of contents) of the document must be formatted according to Appendix Б of the SSTU 3008-95 (however, see templates below).

Figures and Tables

When including figures and tables, one must adhere to the following requirements:

  • figures should be placed either immediately following the text they are first mentioned in, or on the following page
  • figure caption is placed below it, centered. Figure caption consists of the “Рисунок” word, figure number, and figure title separated with an en dash. Figures must be continuously numbered throughout each chapter with Arabic numerals; full figure number consists of period separated chapter number and figure number. An example of the figure caption: “Рисунок 3.1 – Схема розміщення”—the first figure in the third chapter
  • flowcharts must be formatted as figures and adhere to GOST 19.701-90 “Unified System for Program Documentation. Data, Program, and System Flowcharts, Program Network Charts and System Resources Charts. Documentation Symbols and Conventions for Flowcharting”
  • tables should be placed either immediately following the text they are first mentioned in, or on the following page
  • table caption is placed above it, left aligned with no paragraph indent. Table caption consists of the “Таблиця” word, table number, and table title separated with an en dash. Tables must be continuously numbered throughout each chapter with Arabic numerals; full table number consists of period separated chapter number and table number. An example of the table caption: “Таблиця 5.3 – Результати обчислень”—the third table in the fifth chapter
  • if table rows exceed page size, the table is split in parts; table parts are carried to the following pages, with the table header repeated in each part. When splitting the table, its header can be replaced with column numbers. Columns should be numbered with Arabic numerals in the first table part. If the table is split in parts, “Продовження таблиці __” with the table number following it must be placed above each part, left aligned with no paragraph indent
  • one empty line must precede and follow each figure and each table

Lists

When formatting lists, one must consider the following:

  • a colon should precede each list
  • each item of the numbered list should be marked with a lowercase Ukrainian letter followed by a closing parenthesis
  • each item of the numbered list should be marked with a dash
  • if a numbered list is a two-level list, Arabic numerals followed by a closing parenthesis should be used for the second level, e.g.:

а) форма і розмір клітин;

б) живий склад клітин:

1) частини клітин;

2) неживі включення протопластів;

в) утворення тканини;

  • first-level lists are typeset in lowercase letters with 1.25 cm indent; second-level lists are typeset in lowercase letters with 2 cm indent

Equations

Equations in the document must be formatted according to the following requirements:

  • equations are placed immediately after the text they are mentioned in, centered
  • one empty line must precede and follow each equation
  • equations must be continuously numbered throughout each chapter with Arabic numerals; full equation number consists of period separated chapter number and equation number, e.g., (1.3)—the third equation of the first chapter
  • equations pasted as figures are not allowed

Перелік посилань

All references must be formatted according to SSTU GOST 7.1:2006 “System of standards on information, librarianship and publishing. Bibliographic record. Bibliographic description. General requirements and rules.” In addition:

  • references are numbered in order of appearance in the text
  • references to sources without scientific value (such as Wikipedia pages) are not allowed

Examples of proper references are given in the document.

Appendixes

Appendixes should be written on the document pages following “Перелік посилань.” In addition:

  • each appendix must start on a new page
  • an appendix must have a title, typeset in lowercase letters save the first uppercase one at the top of the page, centered. Above the title, “Додаток __” must be typeset in lowercase letters save the first uppercase one, centered, followed by an uppercase letter denoting the appendix
  • appendixes should be continuously numbered with uppercase Ukrainian letters save Ґ, Є, З, І, Ї, Й, О, Ч, Ь, e.g., Додаток А, Додаток Б, etc.

Cross-References

All the figures and tables, as well as all the references from “Перелік посилань” must be cross-referenced in the document. In addition:

  • references should be marked with a number from “Перелік посилань” enclosed in brackets, e.g., […] у роботах [1–7] […]
  • when cross-referencing chapters, sections, subsections, figures, tables, equations, appendixes, their numbers must be used. One should write:
    •  […] у розділі 4 […]
    • […] дивись 2.1 […]
    • […] (див. 3.2) […]
    • […] за 3.3.1 […]
    • […] відповідно до 2.3.3 […]
    • […] на рисунку 1.3 […]
    • […] у таблиці 3.2 […]
    • […] за формулою (3.1) […]
    • […] у рівняннях (1.23)–(1.25) […]
    • […] у додатку Б […]

Program Code Listings

Program code listings are typically given in a separate appendix.

It is allowed to typeset listings in Times New Roman, size 8, single line spacing.

Templates

Applied Mathematics Department produced templates that implement the above mentioned requirements: